Notification Setup

SOMAX has several standard alert or notifications that can be sent through SOMAX or by an email server. 



Perform the following steps to setup an Alert or Notification

    1.  Click| Notification Setup

    2.  Select an Alert/Notification from the dropdown list    

         The Description will tell you about the Alert/Notification and who will receive it

         The system default is to have all Alert/Notifications Active and to Send an Email

         Note: a valid email address must be included on the User ID, see Adding a User for more information

    3.  UncheckActive to inactivate the Alert or Notification

    4.  UncheckSend Email to turn off email Notifications

    5.  Click Save to save your changes


Work Request Approval Needed

The Work Request Approval Needed Alert must have a Target list of users that can approve or deny Work Request.

Perform the following steps to add a user to the target list

    1.  Click New

    2.  Select a User Name from the dropdown list

    3.  Select True for Is Active

    3.  Click Update

         The User has been added the target list


Remove a User from the target list

    1.  Click Edit

    2.  Select False for Is Active

    3.  Click Update

         The User will no longer receive the Work Request Approval Needed Alerts


Delete a User from the target list

    1.  Click Delete

         The Confirm Delete pop-up will appear stating:  Are you sure you want to delete "User" from the target list?

    2.  Click OK to delete the User from the target list


Here is a list of the Alerts and Notifications with a explanation of the notification.

Work Request Approval Needed
 Work Request should be reviewed and Approved, Denied or Scheduled.  This Alert is sent to the personnel on the target list set up in Notification Setup.
Work Request Approved
 Work Requestor is notified that their request has been approved.
Work Request Denied            
 Work Requestor is notified that their request has been denied.
Work Order Complete
 Work Requestor is notified that their Work Order has been completed.
Purchase Request Approval Needed
 Approver is notified that a Purchase Request should be reviewed and Approved or Denied.
Purchase Request Approved
 Purchase Requestor is notified that their request has been approved.
Purchase Request Converted
 Purchase Requestor is notified that their request has been converted to a Purchase Order.
Purchase Order Receipt
 Purchase Requestor is notified that their Purchase Order has received.
Purchase Request Denied
 Purchase Requestor is notified that their request has been denied.
Purchased Request Returned
 Purchase Requestor is notified that their request has been returned.  The Approver may ask for more clarification on items requested.