Look Up List Meanings and Description

This section will describe in a meaningful way each Look Up List for the user to have a better understanding prior to populating them during initial Configuration of the SOMAX system, all Look Up Lists are shown in the table below.


Equipment Type
 This look up table is used to indicate the "equipment type" such as OVEN for ovens, it is used by subsequent users to group, search and report on similar equipment for downtime, budgeting and failure analysis.
Gauge Parameters
 This look up table is populated by the Administrator determining a list of measurable parameters that are measured in units that when the reading of the units is outside of both or either high or preset levels will trigger a notification in the form of a warning alert or a request for work intervention.
Gauge Units
 The Administrator defines this list of units of measure for indicating the parameters, levels or readings for the gauge parameters.
Meter Units
 The Administrator determines this  list of units of measure typically only additive type units such as miles,hours etc.
Preventive Maintenance Master Types
 The Administrator defines the list of preventive maintenance types allowing the users group, sort and report PM Masters by type for example,if the user has LUBRICATION PM Masters, they can be group both on the system search grid and reporting, by that PM Type.
Preventive Maintenance On Demand Groups
 This look table is used by the ON DEMAND Preventive Maintenance Order Scheduling functions to               search the PM Masters Schedules and build work on DEMAND when the group is selected during PM                     Work Order Generation
Purchase Order Void Reasons
 The Administrator defines a list of acceptable reasons as to why a Purchase Order is cancelled. Also allows for sorting and reporting the Voided Purchase Orders by those reasons.
Sanitation Chemicals
 The Administrator builds list of authorized and previously approved Sanitation Chemicals for the sanitation management to utilize when building the MSSOP Sanitation Masters.
Sanitation Job Cancellation Reasons
 The Administrator builds a list of approved Sanitation Job Cancellation Reasons for the end Sanitation Users to use when cancelling scheduled or un-scheduled Sanitation Jobs, allowing for consistent reasoning and reporting on cancelled sanitation jobs.
Sanitation On Demand Groups
 The Administrator defines Sanitation On Demand Groups is used in the design and building of ON DEMAND Sanitation Master Job Schedules. Once defined and utilized these ON Demand Group Scheduling functions search the Sanitation Schedules, build and schedule On DEMAND Sanitation Jobs based on the group is selected during Sanitation Job Generation.
Sanitation Shifts
 The Administrator builds a list of known shifts that sanitation users perform sanitation work, allowing users to group, sort and report based on Sanitation Shifts.
Sanitation Tools
 The Administrator defines and builds a look up list of authorized Sanitation Tools for Sanitation Users to utilize when building the MSSOP Sanitation Masters.
Shifts
 The Administrator defines and builds a list of known shifts in the system excluding Sanitation (which has its own shift list) for users to sort, group and report labor, part issues and work orders based on different shifts.
Stock Types
 The Administrator defines and builds a predefined list of stock part "types" example BEARINGS. This allows the users to sort by, group by and report by similar stock parts to quickly find those materials and perhaps provide similar stock type lists for bidding as well as stock location purposes.
Task Types
 The Administrator defines and builds list of  the work order and preventive maintenance task types to be used by subsequent users.
Units of Measure
 The Adminstrator defines and builds a list all units of measure utilized by all users in SOMAX. Utilized predominantly by Inventory and Purchasing.
Vendor FOB Codes
 The Administrator defines and builds the FREIGHT ON BOARD codes per vendor allowing for consistent reporting and data entry on purchase orders.
Vendor Term Codes
 The Administrator defines and builds the codes for the payment terms for Vendor records
Vendor Types
 The Administrator defines and builds the type codes for the vendors for example "Contractor" or "Electrical Supplier" allowing additional users to sort, group and report by those types.
Work Order Action Codes
 The Administrator defines and builds a list of actions that are used by the end users in documenting what action was accomplished to complete the work order. This code is used in defect and failure analysis to determine similar actions.
Work Order Cancel Reason
 The Administrator defines and builds a list of reasons that are the allowable reasons to cancel scheduled work orders. Allows subsequent users to sort, group and report on cancelled work orders by reason.
Work Order Category Codes The Administrator defines and builds a list of Categories that are allowed for categorizing work,and subsequently work orders. The users then have the capability to sort, group and report by those categories which are not to be confused with work order types.
 Work Order Denied Reason
 The Administrator defines and builds a list of reasons that area the allowable reasons for denying a work order or work requests. The remaining users can sort, group and report denied work orders by reason using this listing.
 Work Order Down Reasons
 The Administrator defines and builds a list of reasons used in reporting the root cause of the failure or downtime reason - the subsequent users can then sort, group and report on work order down reasons.
Work Order Failure Codes
 The Administrator defines and builds a list of the codes utilized by the end users on the mobile and web application to note what failed causing unplanned work order. Allows the users to sort, group and report on work orders based upon this failure code.
 Work Order Priority
 The Adminstrator defines and builds a list for the planners and scheduling users to utilize in determining a set method of when work takes precedence ie: priority over other work. Allows all users to sort, group and report based on this priority setting.
Work Order Reason Not Done Codes 
 The Administrator defines and builds a list for the end users to select an approved reason for not performing scheduled tasks and work orders
Work Order Tasks - Cancel Reasons
 The Administrator defines and builds a list of approved reasons for individual tasks written for work orders and preventive maintenance masters which created work orders may be cancelled. Cancelling a task without selecting an approved reason is not allowed in either the mobile or web application, this provides a means for governing the cancellation of tasks.
Work Order Types
 The Administrator defines and builds a list of approve work order types . From this list the remaining users can sort, group and report based on those types. From this work order type field most users define some set KPI metrics for determining the health of the maintenance department and subsequent maintenance effectiveness.